Get Organized: 5 Tips for Using Dropbox for Organization
These five simple strategies will help you get a little bit more out of your file-syncing and storage service, and keep it neat and tidy, too.
Upload, Don’t Sync, When You Need a Backup
Lesser experienced folks and those who are beginners with file-syncing services often are confused about what happens when they sync their data. If you sync a batch of files, it does not mean you can delete them from your computer. Dropbox (and other file-syncing services) follow your lead with regards to what you do with your data, so if you delete files, it will also delete files. But there’s a way around this.
If you go to the Dropbox websites and “upload” files instead of syncing them from your computer, Dropbox will create a true second copy, leaving you free to delete the first, which is helpful if you do want to remove files from your computer for one reason or another. Here’s how I would do it.
I would log into the Dropbox website via a browser and create a new folder there. It’s very important that you create this folder in the website rather than on your desktop in the Dropbox folder. Name it “Online Only” or something similar that helps you remember that this folder is not locally kept on any of your devices. Then, upload to that folder (still from Dropbox.com) any documents you want to save but delete from your local machine.
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Share Photos, Save Facebook Photos
Most Dropbox users already know that the service has some simple sharing features that work well for sharing photos that you don’t want to post on more public spaces such as Facebook and Flickr. And these sharing features are doubly handy if you save your photo collections to Dropbox in the first place, which isn’t a bad idea.
But there’s more you can do to make saving photos to Dropbox a little simpler, more automatic, and more organized in the first place.
One way is to use an ifttt recipe that automatically creates a backup of 1) photos that you upload to Facebook and 2) photos in which you are tagged on Facebook.
Another is to turn on the Camera Upload feature in the Dropbox mobile app. This feature automatically uploads to your Dropbox account any photos that you take from your smartphone. you can choose whether to upload images only when you’re on Wi-Fi (good idea if you have a limited data plan), or over both Wi-Fi and a cellular connection, which will usually get your photos into Dropbox as soon as you take them. The switch lives in the Settings. The images will go into the folder Dropbox > Camera Uploads,” which Dropbox will create for you. I don’t believe there is a way to change that location, although if any of you readers know a way, please share it in the comments.